Here I do discuss about
SharePoint 2013 Taxonomy and How to manage them?
What are taxonomies?
“A Taxonomy is a mechanism
which Company/Organization’s users can apply to documents Or items that are
held in SharePoint List and Library.”
What is a Purpose of Taxonomy?
“To provide a means to store
and classify stores content”
How does it help user?
·
To
Identifying how to store information?
·
To
identifying where to find information?
·
Help to
choose the audience of information
·
To
identify the purpose of information.
When you plan a taxonomy, you
must consider How and Why users may want to classify or organize the content?
Common Taxonomy:-
Common Taxonomy include the
following sample classification-
·
Geography: Country, Region, Bank Location, or site.
·
Confidentiality: Public, Private, Confidential, Secrets.
·
Departments: Human Resource, IT, Manufacturing, Loan,
Logistic, Finance etc.
·
Projects
or Programs.
·
External
Taxonomies such as vendor or customers.
What
should be done in Practical?
·
You should discuss with your Partners and
Stakeholders, collect their inputs, be clear with the requirements, let the
Partners know what can be done and what can not be.
·
Assign the Taxonomy management to a
particular team member.
·
In SharePoint 2013, we can create
folksnomies using the Enterprise keyword feature.
·
A folksnomy is a more flexible way of
organizing or categorizing content that users can extend without administrator
intervention.
What
are Custom Columns and Site Columns?
Custom
Columns:
In SharePoint 2013, you can create custom column to hold
information such as Metadata or item
data.
When creating custom columns you can choose the data type
for the column and specify the information that the columns stores
Column Data type includes:-
·
Text Or HTML content
·
Predefined list of Choices
·
Choices that are based on an another List
inside the Site Collection.
·
Numbers
·
Currency value
·
Date and Time
·
A person (or) SharePoint Group (or) Active
Directory Service users.
·
An Image
·
Calculation that is based on other column
values
·
A Choice from Managed Metadata term set.
Hit note: you can create Custom Columns in a
specific List and Library and cannot be used for other List and Library.
Avoid using the same column name twice
while establishing Metadata and Column associations.
Site
Columns:
Site Columns can be implemented at a Site Collection
level and reusable in same Site Collection and Subsites as well.
You must use site columns when you add metadata
properties to content types.
What
are Content Type?
